The Conferences and Meetings Committee of IAPR evalutes applications for Sponsorship or Endorsement of meetings to determine if they are in compliance with IAPR standards. Sponsorship or Endorsement will be granted to applicants who demonstrate that there is a strong likelihood that the meeting will have an international scope and significant contribution to topics central to the study of pattern recognition and its applications. Sponsorship is a higher level of support, and specific distinctions between the two levels of IAPR support are shown in the table below.
IAPR Sponsored and Endorsed Events
Avoiding Scheduling Conflicts Among Related Meetings
While IAPR supports a wide range of conferences in the general area of pattern recognition and related topics, we discourage conferences with similar themes from competing for the limited travel resources available to members of the international research community.
IAPR conferences (sponsored or endorsed) should not be scheduled within a few months of other IAPR or independent conferences where there is a significant overlap in topics.
IAPR leaders, including TC leaders and Standing Committee leaders who have roles in conferences outside the sphere of IAPR, should encourage the timing and location of those events so that they do not conflict with major IAPR conferences.
IAPR Co-Sponsored Events
Beyond the procedures and guidelines indicated above, IAPR has established additional policies that must be adhered to when applicants are requesting Co-Sponsorship with another professional society. Please refer to this document for details, and note that a copy of this statement must be included when applying for sponsorship from the other professional society.
Guidance on Hybrid Conferences
Please see our Guidance on Hybrid Conferences document if your event will be held in hybrid mode.
Levels of Support for Meetings
| Sponsored | Endorsed | |
|---|---|---|
| Organization | Typically, an IAPR Technical Committee. Substantial international involvement in organization and participation. | Any scientific entity. |
| Conference or Workshop name | May use IAPR in the name, e.g. “IAPR Conference on…” or “IAPR Workshop on…” | May not use IAPR in the name. |
| Noting IAPR support on conference/workshop website, CfP, proceedings etc. | May use the phrase “Sponsored by IAPR”. | May use the phrase “Endorsed by IAPR”. |
| IAPR logo | The official IAPR logo may be used in advertisement material, on the website, and in the proceedings. Official logo is available from the Office of the IAPR Secretariat. | |
| Publicity | Inclusion in the IAPR Newsletter and on the IAPR website. | |
| Static “snapshot” archive of the conference/workshop website | Yes. Conference/Workshop webmaster must coordinate with the IAPR webmaster on the transfer. For at least one year after the event, the organizer’s URL should redirect to the permanent IAPR URL to maximize ongoing visibility in search engine result. | No. |
| Permanent URL | Yes. In the format www.iapr.org/CONFyear. Initially redirects to the organizer’s URL; then to the archive website. The permanent IAPR URL should be the only URL used in official IAPR communications. | No. |
| Levy owed to IAPR after completion of the conference / workshop | 10% of the gross registration income or US$30 per participant paying a registration fee, whichever is smaller. Minimum levy of $150. | US $4 per participant paying a registration fee, with a minimum of US $150. |
| Usage of part of the levy for IAPR activities | With the *prior* approval of the C&M Chair and the IAPR Treasurer, part of the levy (up to 50% with a maximum of $2000) may be applied towards specifically identified activities in the name of IAPR such as IAPR Travel Stipends, IAPR Distinguished Speaker expenses, IAPR Best Paper Prizes etc. Following the approval of IAPR Sponsorship / Endorsment for an event, a separate application with specific details of the proposed activities in the name of the IAPR (including an estimate of the cost to be deducted from the IAPR levy) may be submitted to the C&M Chair. This request should be made as soon as C&M approval is received, but must be made before the meeting takes place. | |